51. In letter writing format, a title, “Dear John” is an example of
- C. Body of the letter
- B. Signed name
- A. Salutation
- D. Introduction
Answer: The salutation is the greeting used to begin a letter. 'Dear John' is a common example of a salutation.
52. Which of the following is/are the correct statement/s regarding letter writing?(I) ‘Your’s Faithfully’ is used for ending a formal letter.(II) The right sequence of writing a letter to the editor is - Sender’s address, Receiver’s address, Subject, Salutation, Body of letter, Subscription, Date.(III) The right format of writing a date in all formal letters is ‘30ᵗʰ May, 2022’ instead of ‘30/05/2022’.(IV) ‘Yours Truely’ is used for ending an informal letter. Code-
- C. Only II, III and IV are correct
- B. Only III is correct
- D. Only III and IV are correct
- A. Only I, III and IV are correct
Answer: Statement (I) is incorrect because 'Yours' should not have an apostrophe. Statement (II) is incorrect because the date should appear after the sender's address. Statement (IV) is incorrect because 'Truly' is misspelled. Only statement (III) presents the correct formal date format.
53. Select the most appropriate option to fill in the blank :When an offer is made to carry out work or supply goods with certain terms and conditions, we call it a/an __________.
- C. Agreement
- A. Contract
- D. Notice
- B. Tender
Answer: A tender is a formal written offer to carry out work, supply goods, or buy land, shares, or other assets for a stated fixed price.
54. Choose the most appropriate option to indicate the inclusion of enclosures in a formal letter :
- B. By listing them at the end with the heading Enclosures
- C. By listing them at the top after the salutation
- D. By listing them in the concluding paragraph
- A. By listing them under the subject
Answer: Enclosures, which are documents included with the letter, are always listed at the very end, after the signature, under the heading 'Enclosures' or 'Enc.'
55. How do you end the main body of a formal letter?
- A. By telling the recipient what he should be doing next.
- B. By talking about the weather in your city.
- D. By expressing your love for the recipient.
- C. By talking about the weather in the recipient’s city.
Answer: The conclusion of a formal letter's body should clearly state the desired action or next step, providing a call to action for the recipient.
56. Choose the correct option : .Which part of the letter informs the reader where and when the letter was written ?
- A. The Salutation
- B. The Heading
- D. The Super subscription on the envelope
- C. The Subscription
Answer: The heading of a letter includes the writer's address and the date, which tells the reader the origin and time of the correspondence.
57. How do you sign off an official letter?
- C. Your’s’ Sincerely,
- A. Sincerely Your’s,
- D. Yours Sincerely,
- B. Yours’ Sincerely,
Answer: The correct format for a complimentary close is 'Yours Sincerely,'. The word 'Yours' is a possessive pronoun and never takes an apostrophe.
58. That main point is written in which part of an official or formal letter ?
- C. Body
- A. Post-script
- D. Closing
- B. Opening
Answer: The body is the main section of the letter where the sender communicates the primary message and includes all necessary details and points.
59. Which of these is not a part of a letter ?
- A. Date
- C. Photo
- B. Greeting
- D. Signature
Answer: While a photograph can be enclosed with a letter, it is not a standard structural component like the date, greeting (salutation), or signature.
60. Choose the correct option :In an official letter, you address the person you are writing to -
- C. as “Sir and Madam”
- D. informally
- A. as Sir/Madam
- B. by his/her first name
Answer: In formal and official letters, it is customary to use a respectful salutation like 'Sir/Madam', especially when the recipient's name is unknown.
61. Choose the most appropriate option from below to complete the sentence:A formal letter concludes with a -
- D. Signature
- B. Subject
- A. Heading
- C. Salutation
Answer: A formal letter always ends with the writer's signature, which appears below the complimentary close (like 'Yours Sincerely').
62. Choose the correct option:In a circular, language should be-
- C. emotional
- A. round about
- D. vague
- B. to the point and objective
Answer: A circular is meant to convey information clearly and efficiently to a wide audience, so its language must be direct, objective, and easy to understand.
63. Choose the appropriate optionA company need to inform all its customers about a change of an important event happening in the company, which official letter ought to be chosen.
- D. Agenda
- B. Circular
- C. Memo
- A. Letter
Answer: A circular is a notice or letter distributed to a large number of people to convey the same information, making it ideal for informing all customers of a change.
64. Choose the correct option : Notices should be
- C. short and informal
- D. indirect
- A. brief and formal
- B. long and wordy
Answer: Notices are official communications that need to convey important information quickly. Therefore, they must be concise, to the point, and written in a formal tone.
65. Choose the most appropriate option to indicate the position of date in a Notice :
- A. Right side after the body.
- D. In the middle as part of the body.
- C. Left side below the signature.
- B. Left side below the heading.
Answer: In a standard notice format, the date is typically placed on the left-hand side, immediately after the main heading or title of the notice.
66. Which one of the following is correct in an official letter?
- C. Your’s truly
- B. Yours’ truly
- A. Yours truly
- D. Yours Truly
Answer: 'Yours' is a possessive pronoun and does not require an apostrophe. Standard convention is to capitalize only the first word of the complimentary close.
67. Select the most appropriate option to write the date in a formal letter out of the options given below :
- D. 18/02/2024
- C. 18.2.2024
- A. 18 February, 2024
- B. 18th Feb. 24
Answer: The standard and most formal way to write a date is to spell out the month completely, as in '18 February, 2024'. Other formats are considered less formal.
68. Choose the correct option : When we begin a letter with 'Dear Sir' or 'Dear Madam' or 'Dear Sir / Madam', we end it with
- C. your′s sincerely
- D. yours lovingly
- A. yours faithfully
- B. your faithfully
Answer: The convention in formal letter writing is to use 'Yours faithfully' as the closing when the salutation does not use the recipient's name (e.g., 'Dear Sir/Madam').
69. What is ‘Pseudonym’ in letter writing?
- B. Name of the Editor
- D. Real name
- A. Fictitious name
- C. Legal name
Answer: A pseudonym is a fictitious name used by an author or writer to conceal their real identity. It is also known as a pen name.
70. If you don't know the recipient's name how would you address the person and close the letter ?
- D. Hello; affectionately yours
- B. My dear; with love
- A. Dear Sir or Dear Madam; Yours faithfully
- C. Dear Mr/Mrs; Your sincerely
Answer: The standard formal protocol is to use 'Dear Sir or Madam' as the salutation and 'Yours faithfully' as the closing when the recipient's name is unknown.
71. Choose the correct option :The language in a tender should be
- A. wordy and difficult to understand
- D. ambiguous
- C. objective and very clear
- B. informal
Answer: A tender is a legal and formal document. Its language must be precise, unambiguous, and objective to avoid any misinterpretation of the offer.
72. Which of the following does not feature in writing a Notice? Choose the correct option.
- C. Minutes of the meeting
- D. Agenda of the meeting
- B. Time, date and place
- A. Signature
Answer: A notice announces a future event and may include the agenda (list of topics). Minutes are the written record of what happened at a meeting, created after the event.
73. Choose the most appropriate option :A good official letter need not have -
- D. Clarity of subject
- A. Latin quotations
- B. Proper salutation
- C. Clarity of language
Answer: An official letter should be clear and professional. Latin quotations are unnecessary and can make the letter difficult to understand, while salutation, clarity, and a clear subject are essential.
74. What is “subscription” in a letter ?
- C. Address
- D. Courteous leave taking
- A. Subject
- B. Reference
Answer: The 'subscription' is the polite phrase used to end a letter, such as 'Yours sincerely' or 'Yours faithfully'. It is a form of courteous leave-taking.
75. Signature is written in a letter.
- C. below salutation
- B. at the middle
- A. at the top
- D. below leave-taking phrase
Answer: The signature of the sender is placed at the very end of the letter, directly below the complimentary close or leave-taking phrase (e.g., 'Yours sincerely').
