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Letter Writing

Letter Writing
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QUESTION 21
In which part of a formal letter would you state the purpose of writing?
  • D Next to the date.
  • B In the first paragraph of the body.
  • A In the postscript.
  • C In the complimentary close.
Answer: The opening paragraph should immediately and clearly state the reason for writing the letter.
QUESTION 22
A letter that asks for payment for goods or services is called a:
  • C Collection Letter
  • B Thank-You Letter
  • D Invitation Letter
  • A Cover Letter
Answer: A collection letter is a formal notification sent to an individual or business to collect an overdue payment.
QUESTION 23
Which of these is NOT a standard part of a formal letter?
  • A Sender's Address
  • C A list of hobbies
  • D Salutation
  • B Date
Answer: Personal information like hobbies is generally irrelevant in a formal letter unless specifically asked for in a context like a specific application.
QUESTION 24
What is the correct punctuation after the salutation in a formal letter in American English?
  • A A colon (:)
  • D No punctuation
  • C A semicolon (;)
  • B A comma (,)
Answer: In American English business correspondence, a colon follows the salutation (e.g., 'Dear Mr. Smith:'). In British English, a comma is more common.
QUESTION 25
The format where all elements of the letter are aligned to the left margin is called:
  • B Modified Block Format
  • A Full Block Format
  • C Semi-Block Format
  • D Indented Format
Answer: Full block is the simplest format where every line starts at the left margin, with no indentations.
QUESTION 26
A letter written to officially announce you are leaving your job is a:
  • D Letter of Inquiry
  • B Letter of Resignation
  • C Letter of Reference
  • A Letter of Application
Answer: A resignation letter is a formal document stating your intent to leave your current position.
QUESTION 27
In an informal letter to a friend, how might you open the letter?
  • D 'To Whom It May Concern:'
  • A 'I am writing to inform you...'
  • B 'This is in reference to...'
  • C 'Hope you're doing well!'
Answer: Informal letters often start with a friendly, personal greeting or question to set a warm tone.
QUESTION 28
What does the abbreviation 'cc' at the end of a letter mean?
  • C Confidential Correspondence
  • D Credit Copy
  • B Carbon Copy
  • A Check Copy
Answer: 'cc' indicates that a copy of the letter has been sent to the person(s) listed after the abbreviation.
QUESTION 29
What is the primary function of the concluding paragraph in a formal letter?
  • A To introduce a new topic.
  • C To share a personal anecdote.
  • D To apologize for writing the letter.
  • B To summarize the main points and state the expected action or response.
Answer: The final paragraph should bring the letter to a logical close, often including a call to action or suggesting the next steps.
QUESTION 30
A 'Thank-You' letter should be sent:
  • A Only when you receive a very expensive gift.
  • C A month after the event.
  • D Only if the other person sends one first.
  • B Promptly after receiving a gift, attending an interview, or receiving help.
Answer: Timeliness is key for a thank-you letter to show genuine appreciation and good manners.