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Letter Writing

Letter Writing
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31. Which of the following would be an inappropriate salutation for an email to a professor you don't know well?
  • C. 'Hey,'
  • D. 'Hello Dr. Smith,'
  • A. 'Dear Professor Smith,'
  • B. 'Hi Professor Smith,'
Answer: 'Hey' is overly casual and unprofessional for academic or formal correspondence.
32. The writer's signature in a formal letter should be placed:
  • C. Between the complimentary close and the typed name.
  • B. To the left of the salutation.
  • D. At the top of the page.
  • A. Above the complimentary close.
Answer: You sign your name by hand above your typed full name, which follows the closing.
33. A letter requesting a professional's opinion of a former employee or student is a:
  • A. Cover Letter
  • D. Sales Letter
  • B. Letter of Complaint
  • C. Letter of Reference Request
Answer: This formal request asks someone to act as a reference and provide a recommendation for you.
34. In the modified block format, which parts of the letter are typically indented or moved to the right?
  • B. The recipient's address.
  • C. The heading (sender's address and date) and the closing.
  • A. The salutation and body paragraphs.
  • D. The entire letter.
Answer: Unlike the full block format, the modified block format aligns the heading and closing to the center or right, while body paragraphs remain left-aligned.
35. A letter of acceptance is written to:
  • D. Inquire about a position.
  • C. Apologize for a mistake.
  • B. Formally agree to a job offer, invitation, or proposal.
  • A. Complain about a rejected offer.
Answer: This letter serves as official confirmation that you accept the terms of an offer that has been made to you.
36. What is the tone of a letter of condolence?
  • A. Joyful and celebratory.
  • D. Demanding and critical.
  • B. Sincere, empathetic, and respectful.
  • C. Humorous and light-hearted.
Answer: A condolence letter expresses sympathy to someone who is grieving a loss and should be written with care and sincerity.
37. The abbreviation 'RSVP' on an invitation letter requests that the recipient:
  • A. Bring a gift.
  • B. Pay for the event.
  • D. Arrive early.
  • C. Reply to confirm attendance.
Answer: RSVP comes from the French phrase 'Répondez s'il vous plaît,' which means 'Please respond'.
38. The body of a letter should ideally be:
  • A. A single, very long paragraph.
  • B. Divided into short, clear paragraphs, each focusing on a specific point.
  • C. Written entirely in bullet points.
  • D. As vague as possible.
Answer: Breaking the body into paragraphs improves readability and helps organize your thoughts logically.
39. What is a 'cover letter'?
  • C. A formal complaint letter.
  • D. The first page of a novel.
  • A. A letter used to protect another document from damage.
  • B. A letter sent with, and explaining the contents of, another document like a résumé.
Answer: A cover letter introduces you and your purpose for writing, providing context for the attached document, most commonly in a job application.
40. Which of these salutations is most suitable for an informal letter to a friend?
  • A. 'Respected Sir,'
  • B. 'Dear Mr. Thompson,'
  • C. 'Dear Alex,'
  • D. 'To Whom It May Concern,'
Answer: Using a person's first name is standard and appropriate for informal correspondence with friends and family.