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Letter Writing

Letter Writing
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71. Choose the correct option :The language in a tender should be
  • A. wordy and difficult to understand
  • D. ambiguous
  • C. objective and very clear
  • B. informal
Answer: A tender is a legal and formal document. Its language must be precise, unambiguous, and objective to avoid any misinterpretation of the offer.
72. Which of the following does not feature in writing a Notice? Choose the correct option.
  • C. Minutes of the meeting
  • D. Agenda of the meeting
  • B. Time, date and place
  • A. Signature
Answer: A notice announces a future event and may include the agenda (list of topics). Minutes are the written record of what happened at a meeting, created after the event.
73. Choose the most appropriate option :A good official letter need not have -
  • D. Clarity of subject
  • A. Latin quotations
  • B. Proper salutation
  • C. Clarity of language
Answer: An official letter should be clear and professional. Latin quotations are unnecessary and can make the letter difficult to understand, while salutation, clarity, and a clear subject are essential.
74. What is “subscription” in a letter ?
  • C. Address
  • D. Courteous leave taking
  • A. Subject
  • B. Reference
Answer: The 'subscription' is the polite phrase used to end a letter, such as 'Yours sincerely' or 'Yours faithfully'. It is a form of courteous leave-taking.
75. Signature is written in a letter.
  • C. below salutation
  • B. at the middle
  • A. at the top
  • D. below leave-taking phrase
Answer: The signature of the sender is placed at the very end of the letter, directly below the complimentary close or leave-taking phrase (e.g., 'Yours sincerely').
76. Choose the most appropriate statement from the following:
  • A. A D.O letter is written by an authority to the employees of that organization.
  • B. ‘Yours respectfully’ is the appropriate subscription for an informal letter.
  • C. The format of the date in an official letter is 01/04/24.
  • D. A notice is distributed to the selected people in an organization.
Answer: While writing the full month name ('1 April 2024') is more formal, the DD/MM/YY format is also a recognized and acceptable format in many official contexts, making it the most plausible correct statement among the flawed options.
77. Choose the most appropriate option to indicate which of the following expressions cannot be used in official formal letters :
  • A. Looking forward to receive the supply by month end.
  • C. I look forward to hear from you
  • D. How’s it going ?
  • B. I would be very grateful if you could ...
Answer: 'How's it going?' is a very informal, conversational greeting. It is inappropriate for a formal, official letter, which requires a professional tone.
78. Which of the following makes an offer to supply goods and services ?
  • C. Circulars
  • D. Memo
  • B. Notice
  • A. Tender
Answer: A tender is a formal offer submitted in response to an invitation, detailing the price and terms for supplying specific goods or services.
79. Which form is not used for writing busines letter -
  • B. the fully-blocked form
  • C. the semi-blocked form
  • D. None of these
  • A. the indent form
Answer: Indent, fully-blocked, and semi-blocked are all recognized formats for writing business letters. Therefore, none of these options is a form that is 'not used'.
80. Which example is belonging to the heading of the letter -
  • D. None of these
  • A. 300, Radhey Nagar, Alwar, 21 Feb, 2024.
  • C. Yours loving son
  • B. My dear friend
Answer: The heading of a letter consists of the sender's address and the date. Option A provides exactly this information. 'My dear friend' is a salutation and 'Yours loving son' is a closing.