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Letter Writing

Letter Writing
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81. Choose the most appropriate option to complete the sentence givenThe language used in floating a tender is
  • C. informal and casual
  • B. descriptive and exhaustive
  • A. brief and to the point
  • D. elaborate and flowery
Answer: A tender notice must be clear, concise, and direct to ensure that potential bidders understand the requirements without any ambiguity.
82. Any kind of letter generally ends with:
  • D. Heading
  • A. Salutation
  • B. Signature
  • C. Subscription
Answer: The final part of any letter, whether formal or informal, is the signature of the sender, which authenticates the document.
83. Choose the most appropriate option to complete the sentence;The full form of DO letter in administrative or official communication is
  • B. Dare open
  • A. Do Open
  • D. Direct official
  • C. Demi official
Answer: A D.O. or Demi-Official letter is a type of communication used in government offices that is semi-official in nature, often addressed to an officer by name to draw personal attention.
84. Choose the most appropriate option to indicate the purpose of the complimentary close in a letter.
  • D. To signal the letter’s conclusion and convey respect
  • C. To invite the recipient to respond
  • A. To highlight the urgency of the letter's content
  • B. To introduce the letter’s main purpose
Answer: The complimentary close (e.g., 'Yours sincerely') serves as a polite and respectful way to end the letter, signaling that the message is complete.
85. ........... format is followed in writing business letters.
  • B. Modified
  • A. Semi block
  • C. Semi modified
  • D. Block
Answer: The block format, where all text is left-aligned, is a widely used and modern standard for business letters due to its simplicity and professional appearance.
86. Select the most appropriate option.When writing a formal letter, what salutation do we use if we do not know the recipient’s name ?
  • C. Greetings Sir/Greetings Madam
  • D. Hello Sir/Hello Madam
  • A. Dear Mr./Dear Mrs.
  • B. Dear Sir/ Dear Madam
Answer: 'Dear Sir/Madam' is the standard, universally accepted formal salutation when the recipient's name is unknown.
87. Choose the most appropriate option to complete the sentence.In an official letter the ‘subject’ is ______
  • B. brief, clear and relevant
  • D. as long as possible
  • C. vague and precise
  • A. stretched and relevant
Answer: The subject line's purpose is to give the reader an immediate idea of the letter's content. It must be concise, easy to understand, and directly related to the message.
88. Select the option that is normally not a feature of a formal letter.
  • A. Quotations
  • C. Precise subject
  • D. Salutation
  • B. Clarity of language
Answer: Formal letters require clarity, a precise subject, and a proper salutation. Including quotations is generally not a standard practice and can be seen as informal or unnecessary.
89. Choose the most appropriate option for the following question.The sequence of a formal letter is :
  • C. Receiver’s Address, Date, Salutation, Subject, Body, Complimentary close.
  • A. Sender’s Address, Date, Receiver’s Address, Subject, Salutation, Body, Complimentary close.
  • B. Sender’s Address, Receiver’s Address, Salutation, Subject, Body, Complimentary close.
  • D. Receiver’s Address, Sender’s Address, Date, Salutation, Subject, Body, Complimentary close.
Answer: This option lists all the essential components of a formal letter in the correct, standard chronological order.
90. Leave taking phrase in a letter is written :
  • D. below the last line of body of the letter
  • C. below subscription
  • B. below the salutation
  • A. at the top
Answer: The leave-taking phrase, or complimentary close (like 'Yours sincerely'), is placed after the main body of the letter and before the signature.